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Osoyoos Seniors’ Centre Association board passes motion to consider hiring full-time bookkeeper
The membership from the Osoyoos Seniors Centre Association (OSCA) has voted in favour of hiring a part-time bookkeeper to handle the numerous financial responsibilities involved in running the organization after agreeing the duties were too onerous as a volunteer position.
Following a presentation by volunteer treasurer Anne Marie Brosseau at last week’s OSCA annual general meeting, more than 30 members unanimously agreed with a motion to hire a bookkeeper starting in January.
Brosseau told the membership her volunteer position has been taking up close to 30 hours per week of her time and the time had come to hire a qualified bookkeeper to handle the organization’s financial duties.
The decision on whether or not to hire a part-time bookkeeper will be made by the OSCA board of directors in January.
The motion presented would cap the amount of remuneration at $10,000 per year and this position would be reviewed once a year.
“It’s basically going to be our mandate to make the best decision once we gather all of the information we need,” said Brosseau.
Her hope was an experienced bookkeeper would be willing to come forward and take over as treasurer and be willing to work for the $10,000 annual salary and then donate his or her time to the organization if more hours per month were needed to complete all of the duties required, she said.
The treasurer’s duties with OSCA have grown to almost a full-time job, said Brosseau, as she was responsible for collecting all deposits twice a week and taking them to the bank, paying all the bills twice a month and comparing each bills to the sales slips handed out in each allocation purchase to the correct amount.
The treasurer is also responsible for reconciling three bank accounts each month and providing financial records for the board each month.
The job also includes determining the amount of GST and PST paid out and to apply to the government for reimbursement and prepare all reports needed by the Canada Revenue Agency.
Additional duties include preparing an annual budget for the organization, reconciling grant money and ensuring expenditures are applied properly, submitting grant reports and preparing and maintaining floats for the front desk, dances, bingo and balancing the books after each activity.
If a bookkeeper is hired as suggested, the OSCA treasurer’s duties would be greatly diminished and could easily be handled by a nominated volunteer as their responsibilities would be reduced to helping prepare the annual budget, presenting financial statements to the board at the end of each month and answering questions, presenting the year-end financial statement at the annual general meeting and relating any pertinent directions from the board to the bookkeeper.
In other news, Derek Powcher agreed to stay on as OSCA’s board president for a second-consecutive year. His wife Maureen also accepted the nomination to remain as secretary.
Ted Osborne will remain as the first vice-president for the upcoming year. Several new directors also accepted their nominations to join the board.
Derek Powcher said OSCA membership is solid with 265 members, but the push must continue to increase those numbers.
“We need to find more and younger members,” he said.
Past president Val Poelera said the response from the community to OSCA taking over organization of the annual summer street dances was terrific.
“They turned out wonderful,” said Poelera. “I hope the new board will agree to help organizing them again next year. They brought people down to the seniors’ centre and allowed a lot of people to have a really good time.”
Anyone interested in becoming a member of OSCA can call 250-495-6921.